Employee Agreements and Information

As you start to work with your new mentee, clear communication and a great relationship should be your number 1 goal. Written documents just help to underline some of these expectations so that everyone is (literally) on the same page.

Employee Agreements

A basic employee agreement should outline the key components of their role, the pay rate and how they’ll be paid. You should have each new teacher read this agreement carefully. It should be signed by both of you and you should provide them with a copy.

You can find templates online for employee agreements which are suitable for your local area. If you need a legally-binding contract rather than a simple agreement, you will most likely need to have a lawyer draft this for you.

Non-Compete Clauses

One area of the contract/agreement which comes up a lot is the non-compete clause. I encourage you to put something into your document; however, you shouldn’t rely on taking legal action against a teacher who steals students from you and breaks this clause. It will probably not be worth the time and effort you put into pursuing this even if your contract holds up legally. 

Prioritise the relationship with your mentee teacher and the experience they have. Your goal should be that they don’t want to leave – not that they’re stuck with you.

Information Forms

Along with the contract or agreement, you’ll need to take in some basic information about your new teacher including:

  • Name
  • Address
  • Phone number
  • Email
  • Date of birth
  • Government ID number/public services number/tax number
  • Scheduling preferences

A lot of these are likely the same as what’s on your enrollment forms for students. When you’re asking about the schedule, ask for their maximum hours as well as the days and times they’re available. As an inexperienced employee, it’s easy to feel pushed to take on more hours by your boss – even when that’s not their intention. Make sure you know up front how much they want to work. Then when they reach that, you can check if they’re happy or want to increase further at that stage.

Payroll and Tax

The process for setting up payroll and tax obligations will depend on where you live. Speak to a professional and try to automate this as much as possible. This will help you save time and ensure that you always pay them on time no matter what.

New Employee Course

My mentee teachers also take a simple video course when they start with me. In the course, I go through:

  • Punctuality & attendance
  • Attire
  • Planning & goals
  • Materials
  • Photos & videos
  • Events

This step is definitely an extra and beyond what’s necessary, especially in your first year! It’s just something to keep in mind as a potential future project. It could also be done as an email series or as one longer workshop video.